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Many employees are often reprimanded because of their misbehavior or underperforming work environment. Depending upon the gravity of their actions, they may face suspension without pay to dismissal. But when you receive an appeal for money, there’s always some leeway on how much to give. And the best way to do this is through an appeal letter.

An overview of appeal letters

A worker who wants to regain his position can write an appeal letter to his employer. The letter will state which job position he’s appealing and on what grounds. There are two types of appeal letters:

  • An appeal against a warning
  • An appeal against redundancy
  • An appeal against dismissal
  • An appeal against an employer decision
  • Sap appeal letter
  • Financial aid appeal letter
  • Insurance appeal letter
  • Academic appeal letter


The appeal letter format will usually include the following:

  • Which decision is the subject of the appeal
  • The reason for the appeal
  • An appeal hearing is a request that an employee gets accompanied to the appeal hearing.

Appeal Letter Templates

Some easy steps to take when writing an appeal letter

When an employee feels that he has been unfairly treated, an appeal letter gives him a chance to voice his case and possibly reverse a decision. Appeal letters use the same format as other business letters.

If a decision was considered unjust by a worker, then he should write a formal letter to the employer. An appeal that has an objective basis will be effective. Those are the main steps involved:

Learn about the appeal process
The first and foremost thing the employee must do is review the appeal process, if applicable to his case. In most cases, this information is part of the decision letter. If you don’t receive a reply, it’s still possible to find contact information on the website of the organization or in the decision letter.

When you submit your appeal, it is important that you meet this deadline. If you do not, your appeal may be dismissed. I would keep any documentation of the case on file. This can be quite useful later if I decide a course of legal action. Make a copy of the appeal letter before you submit it too.

Follow a professional format
If the employee feels that he is not guilty of the charged act, then he can fill out an appeal form. The best recommended approach is to follow the standard professional formats for writing appeal letters.

Identify the grounds of your appeal
There are some different types of appeal letters. One made by an employee, an insurance appeal letter, an academic appeal letter, and so on. Regardless of what kind of content you produce, you need to:

  • It is important to clearly identify the legitimate reasons for why a particular decision needs reconsideration.
  • The Office of the Ombudsman should seriously address the errors in the investigation done by its officers.
  • The employee must explain whether he thought he was treated differently than other employees with the same offense.
  • If you think it’s too harsh, discuss why you think the result was unnecessarily harsh or too punitive.


Present some persuasive arguments
Explain in detail the reasons why you’re appealing your case. Provide specific dates, places, times, and any witnesses who may testify and collaborate with your statements. Use your facts to explain your position to the best of your ability. Make sure you mention any types of discrimination or favoritism that you have observed. It’s important to focus on arguments necessary for the appeal.

Provide relevant evidence
Just remember that your appeal letter shouldn’t be a rumor or a baseless accusation. You should attach some written document that can support your case or can cast suspicions on the fairness of the first decision. Also, keep in mind that a judge may feel sympathetic to your cause but will be hesitant to rule for you for lack of evidence that you are truthful or right in making the assertion.

State the desired outcome
If you’re asking for a modification of the first decision, you need to make it clear why this modification is relevant. In the event of possible solutions to the trouble you’re facing, indicate which resolution is most acceptable for you.

Financial Aid Appeal Letters

How to write an appeal letter?

One of the reasons for writing an appeal letter is to give yourself a chance to share your side of the story. When writing an appeal letter, you want to address each of the three main elements the original decision had.

If you are hoping to obtain a bank loan, it is important to follow certain protocols that will increase your chances of success. These include ensuring that your letter is polite and clear. You can find more tips here.

Know where you should provide the letter
If you’re writing an appeal letter to get out of a speeding ticket, make sure that the sheriff (the authority) gets it. If you appeal for wrongful termination, you should send it to your employer directly. Addressing the letter to a higher-ranking person would ensure that your issue would be addressed as quickly as possible.

Use a polite and professional accent
An appeal letter should maintain a humble style, so there’s no need to inject anger or any negative emotions. After getting reprimanded, you may be upset but you shouldn’t include this negative feeling in your document. Be self-confident but never be too aggressive since that will make people uncomfortable. To get a neutral appeal, ask a colleague to read it and ask if it’s an appropriate appeal.

Admit when you’ve made any fault
Don’t try to cover up your mistakes. Instead, determine what you did wrong and whether it’s something to blame on inexperience or if it represents a general weakness, and try to improve for the future.

Make a affidavit about what you want to happen
Do not be shy about what you want to get out of the letter. Clearly state what result you would like to come out of it. Always be clear about the outcome you would like to see.

Only the facts matter
Remember, you’re appealing for a new hearing, not simply reiterating the facts of your position. If you feel some policies weren’t considered in the initial appeal, explain why they weren’t. Furthermore, include any referenced supporting documents. Don’t approach the writing by making emotional statements. Stick with the actualities of the issue.

Keep the letter concise
Most appeal letters are short narratives that contain the facts of a case, state why the person disagrees with a decision, and asks for help from the appeals board.

Sap Appeal Letters

Submitting your appeal letter

If complete and proper documentation is included, you’re likely to have a greater chance of success. And this is supported by the fact that you’re including documentation when submitting your letter. Send copies of your identification such as your driver’s license and passport. Here are other steps:

Proofread your letter
A letter that is unprofessional or poorly formatted will not be taken seriously by the reader. If there are any grammar errors and typos, the reader will take this against the writer. Have a friend read your letter to find any awkward phrasings or errors.

Keep a copy of the letter and the other documentation in a safe place
Make sure you keep all documents until the issue is resolved. Keep copies of the incident report and the related notes in a separate folder. You’ll never know when or if you’ll need them in the future.

Send your letter
It is better to mail your letter instead of giving it in person. With a certified mail, you will have proof of receipt as this type of mail requires a signature from you. If you decide to file a lawsuit, the date your appeal got received may be a very piece of evidence.

Following up on the letter is not inconveniencing the other party because it’s their responsibility. The status of your appeal and timeline on when you would expect to hear from them. If they ask for more information, give them the information as soon as possible.


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