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A training manual is a guide to achieving a particular task. It is usually used with beginners, but it can also be helpful for people who have already learned how to do a particular task. It introduces uniformity in achieving the desired goals.

Training tools like this don’t exist only in companies, but elsewhere as well, including the military, educational systems, and even religions. They’re used to help people learn how to:

  • You should familiarize yourself with the subject matter before you begin training.
  • Outlines are helpful to learn, but they’re even more helpful to be followed during training.
  • After training, you can use the videos as a reference of your knowledge for later review.
  • Be general reference document.

Here Are The Elements of a Training Manual Template for Employees

Training based on a manual is only a first step. Follow-up training, tutorials, webinars and learning apps not only enrich knowledge but help employees stay focused as well as make their training a continuous process.

To be productive, new employees usually need training. They should know the ropes and the tricks of the trade. And for this reason, training manuals are very important.

To create a template that is both flexible enough to serve varied functions while still providing a personal user experience, consider including these following basic elements in your template design:

The Introduction
The main thing is not to just talk about computer training, but to show how it will help the user to gain the necessary skills.

The Instruction
The manual provides instructions for navigating the variety of parts of the program, to increase your confidence in using the training program. Having the instructions at the beginning will immediately catch your attention, and you’ll be able to navigate independently through the training.

The Objectives
The first step is to introduce them to your objectives. The next step is to have them learn the necessary skills to achieve those objectives.

The content in the manual is organized into seven chapters
The material that you’re about to learn is the heart of the program. This is because it contains all of the information that you’ll find most important.

The Surveys and/or Assessment
The booklet does not need to be a part of the content. It can be independent as it needs to be decided on form. But, it is a critical element it will determine if the trainees can effectively apply what they have learned.

The Summary and Some Steps
Look for ways to organize your thoughts. Put what you find in a well-ordered manner in your information folders. Note the main points of the manual in the spaces provided in this module, and fill in the chart once you have reviewed it.

There is An Extensive Collection of Training Manuals On Our Website

What are The Main Benefits of Using a Training Manual?

A well-researched and well-written manual should contain all the information needed to perform a certain task with minimal supervision. Here are some benefits of having a well-written manual:

We’re short on time, so we’ll need to use guided training
Most often, a manual will contain procedures which will enable the employee to perform his assigned task with minimum interference from the supervisor.

Workplace manuals are an easy way to make your employees more efficient. For example, they can refer to the manual when traveling for work.

Assurance the Continuity of a Business
Vacant jobs do not stand still. If a member of your team is absent, make sure you have a back-up plan in case the position cannot be filled.

Regularity of Procedures and Processes
The manual will provide step-by-step instructions outlining the procedures for handling repetitive situations/tasks.

Commission is Made Accessible
A job description might be contained in a good SOP manual, not necessarily in it. The same goes for the contact details of each staff member.

It’s important for employees to have clear instructions on how to do their jobs, and it’s also important to have clear instructions on how to properly train new hires. You can gain a lot of benefits with an effective training manual template.

A Good Employee Training Manual

It’s Important To Consider Your Training Manual’s Tone and Style

Before beginning, compare your product with the most popular products on the market. Find a great template and follow these tips:

Write the Content in Plain English
Use words easily understood by the average user; technical terms should be avoided unless they are part of the workplace vocabulary. Acronyms and abbreviations should also be spelled out.

Be consistent in style and tone
Be wary of punctuation marks. If paragraphs become too long because of multiple thoughts, break them down and use numbered steps. As a general rule, if you think your sentences are too long, they probably are. It would be much easier to understand.

If you feel like you need illustrations to make your point, include them
Visuals make an adage seem shorter. And users are more appreciative of visuals. This is because they love pictures.

It’s easy to get lazy when writing the Table of Contents, part of your book
In order to make the manual simple to use, it has been designed to be easy to use as a reference work in the future.

Proofread your whole document, especially the first page and the last page
A simple step, but it greatly improves your organization.

The information in the next part of the manual will help you to understand how to make your own manual. It contains directions on how to use this template for your own manual. When done creating your own manual, there is an opportunity to edit it.

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There are Several Steps To Creating Readable Training Manuals

Training manuals are designed to help employees learn about company policies and how to accomplish tasks. Depending on the business, there can be different aspects that should be emphasized in order to get the most out of the manual.

Learn how to write an engaging and functional user manual with these three techniques:

Conference and Assembling the Information
Before you write the manual, compile information which you feel is necessary to cover each topic. Then, organize what you’ve put together in a list. The details in your procedure should be carefully checked, and double-checked. Otherwise, the users of your product may end up confused. It’s fine to proceed linearly with the introduction of new topics, but you might consider putting the more complex ideas later in the manual, so that you can spend time on them without having to rush.

You can write self-contained sections in your manual. Self-contained means that it doesn’t have to build on previous sections to make sense. Place it separate from the coherent sections, but keep them close by so they are easy to find. You should include a table of contents with chapter titles, section headings.

The ease of group work doesn’t come without drawbacks. For one, there is a big chance that a group will be unable to function at a high level of productivity if one participant doesn’t perform.

Examine Who Will be Employing the Manual
Whatever your audience is, make sure that you are writing for them. People are different in what they know and their background. Make sure that you are familiar with people’s knowledge and backgrounds so that your manual will be best for them. Think of a problem you might have and solve it using the information you’ve learned.

As long as the videos and audio recordings supplement the manual, this is an acceptable addition. This will probably be very helpful for users who are not accustomed to reading manuals.

Assess the Understanding of Your Users
This section is critical for your entire manual. If you want to be thorough, you should provide a space for the user to write down what they are learning from reading the manual. If they write it, they’ll remember it! You can use visual elements such as images and graphics to help illustrate key points. Graphics such as charts and graphs can make your content more useful and easier to understand, but it is important not to overwhelm the user with too many graphics.

When completing the self-diagnostic, you should remember to consult your other family members, people who know you well or your friends. Many learners benefit a lot from a deeper understanding of the topics they’re learning. These tests are not an exhaustive, official examination of how well employees have understood their training. They do however provide some indication of how much they have learned.

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TrainRocket.com helps you document every process and policy in your business so you can onboard, train, and scale faster.

Get started with TrainRocket.com for FREE!

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