TrainRocket.com helps you document every process and policy in your business so you can onboard, train, and scale faster.

Get started with TrainRocket.com for FREE!


A problem statement is a description of an issue or condition that needs addressing or improvement. A problem statement template would help you identify the gap between the current state or the problem and the desired state or goal of a product or process. As this document focuses on the facts, the design of all problem statement examples addresses who, what, where, when, and why.

What is a problem statement?

When trying to solve a problem, it’s important to understand it first. The best way to do this is by stating the problem. A problem statement is a way to define an area of concern, a condition you want to improve, a difficulty you want to eliminate, or a troubling query that needs investigation. Organizations and businesses widely use business problem statements to implement projects involving process improvement.

A problem statement should state the difference between the current performance level and the desired performance level. It should include quantitative measurements of the issue and call attention to the gap between those measurements. Some of the more important elements in such a document include:

◉ The gap which currently exists.
◉ The timeline for solving the problem starts when you first observed the problem, and you should see the trend the problem follows.
◉ The impact of a problem can only be realized once you start quantifying the gap between what exists and what you need.
◉ The importance of finding the solution to the problem should be stressed to emphasize its urgency.

Problem Statement Samples

What are the benefits of making a problem statement template?

The goal of making a problem statement template is to translate a generalized problem into a well-defined one, so that you can focus your analysis on its important aspects. To get started, you may use the following template or look at some example issue statements so you can have a better idea of what the document should include. Once you have composed the document, you can start resolving the issue through research and some well-thought-out decision-making.

Writing a statement of the problem can help you determine the purpose of a research project. This document can also be the foundation for the first part of the final proposal that you create. Therefore, it can help direct the reader’s attention to the problem that your project will address. The following is a fairly simple document which may only need a page to contain all of its relevant information.

Business Problem Statements

How to write a problem statement?

As noted above, a problem statement gives you a clearer look at the overall method you can use to solve a problem. Therefore, a business problem statement would work for the same purpose, but for an organizational setting. No wonder that industry or field you’re in, you can benefit a lot from making such a document.

The following steps will help guide you as you compose the document:

Think about your vision

If you make a decision about what to do to solve the problem, then you should consider your vision. Think about the benefits that may come out of solving the problem at hand. Take some time to write down your vision concisely, so you are clear about what you want to accomplish.

Write down the issue statement

Using a more specific approach, you can be more successful in describing your problem and the issues involved. The issue statement would state the problem and identify why it is important to solve it.

Plan your approach to solving the problem

You should plan the method before you try to solve a problem. This section is vital to the success of this proposal, as you will see in the problem statement examples. Through this method, you will explain the steps you are going to take to solve the issue.

Issue Statement Samples

Tips for creating a problem statement template

When you look at examples of issue statements on the Internet, you’ll see that all of them are brief but informative. Problem-solving templates have one of the most important requirements for successful problem statements. As you compose this document, keep in mind that your audience is probably short on time.

If you’ve stated the problem along with the methodology, you don’t have to add anything else. In fact, adding too much information might make your readers confused. After you’re done with the document, proofread and polish it as the final steps. Here are some tips to help you:

◉ As you go through the document, examine each sentence closely. If a sentence does not directly contribute to the goals of the document, omit it. Also, make sure that you only use simple and straightforward language when composing your sentences.

◉ To make this document shorter, you should avoid adding your own “flavor” or personal commentary.

◉ Make sure you keep your audience in mind when you’re writing your problem statement document. Remember that in the long run, you’re writing this document for other people. The people who will read your document may have different reasons for doing so, and they understand the issue at hand in very different ways. As you compose the document, think of all these people.

◉ Avoid using terms that more general readers might not recognize. If you think your readers will not understand such terms, write a brief definition. By doing this, you can help your audience grasp what you are saying without confusing them.

◉ But if you know that you’re writing for an audience with a deep knowledge of the topic, then you may decide to use some jargon. If you want the document to be easily understood, it is best to use straightforward sentences which anyone can understand.

◉ As you define your problem, try to make it as specific and focused as possible. The best kinds of problem statements are concise, factual and direct. Rather, they focus on solving a single problem that’s easy to identify. Narrow and specific topics are easier to write about than broad, vague ones. Therefore, you should aim for the target of your topic whenever possible.

◉ You should have no doubt that you can solve an issue before you create a problem statement about it. If you discover that the problem you have doesn’t have a definitive solution, then you can try to narrow down the scope of the problem until you find a solution that works.

◉ If you want to maintain the scope of your problem statement, you can try writing your entire proposal before you compose your problem statement. You can use the proposal’s template as a guideline, avoiding any guesswork.

◉ Always include the 5 W’s in your problem statement templates. If you’re unsure about what to make part of the problem statement, ask yourself five whys and the who, what, where, when, why and how questions. This will provide you with the basic knowledge without having to add unnecessary details.

◉ When writing the document, use a formal voice just as you would in more serious writing projects and proposals. Employ a formal style of writing when writing this document’s problem statement. Clarity, simplicity, and directness will help you write the best possible problem statement. You don’t have to project a casual or friendly attitude. Also, avoid jokes, humorous anecdotes, slang, technical jargon and unnecessary detail.

◉ Once you’ve finished, don’t immediately print out the document. Proofread it first. This step is essential for all official documents. If you are working with a team, then each of you should proofread the problem statement to make sure there aren’t any grammatical or spelling errors.

Problem Statement Examples


TrainRocket.com helps you document every process and policy in your business so you can onboard, train, and scale faster.

Get started with TrainRocket.com for FREE!