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What information should your business budget template include?

When making your own budget template, be sure to include these items:

  • Expected revenues and sales
  • Fixed costs
  • Variable costs
  • Semi-variable costs
  • Profits

A business budget template Excel will not only help you understand the financial health of your business, but also help you to prepare for growth.

Business Budget Template Excels

How to manage your cash flow

The business budget template is a tool that allows you to create and manage your company’s budget. This template can help you in calculating expenses, profits, and revenues.

No matter which method you prefer, there are some basic steps to follow:

  • Gather the required information: If you already have a company, obtaining information from your business records is a great start. If you’re still in the process of starting a business, analyze data from similar companies to see what methods work best for those businesses.
  • Come up with an estimation of sales goals and profit goals: It is important to have a realistic estimation of your sales and profit margins. Having this knowledge will enable you to come up with a sound financial plan.
  • Determine the costs: List all of your rents, licenses, insurance costs, materials used, labor required to make your business operate, etc.
  • Solve for your profit margin: To learn how much your business should earn, subtract the total expenses from the amount of sales. Include the cost of materials that went into your product. Consider how much you spent on things like equipment and rent for an office or factory, too.
  • Make adjustments to your budget as time goes by: Make it a point to continuously make updates on your small business budget template over time so you can see how the estimates you came up with compare with the actual expenses and sales. This is very important, especially if you incur any loses instead of profits.

Small Business Budget Templates

Here are some types of business budget templates

You can use a business budget template to keep track of how much money you’re making and spending each month. Create separate columns for different types of expenses, like payroll and rent.

12-Month Business Budget Template

Keep track of your monthly revenue and expenses so that you can plan your annual budget.

Department Business Budget Template

This audit report template is ideal for making sure you stay within the budget of your department. It plots everyone’s income and expenses on a yearly basis and helps you see where to enact cutbacks and discover possible surpluses.

Professional Business Budget Template

This template offers a sheet for the estimated expenses and a separate sheet to track expenses that accumulate. You can also use it to keep track of expense variances.

Small Business Budget Template

With the small business budget template, you can keep track of income sources, cash transactions, and expenses. This allows you to easily track your income and expenses every month.

Before starting your own business, it’s recommended to use budgeting templates. This will help you manage your finances from the start. If you plan effectively, this will ensure a firm economic foundation for your company as it expands.

Business Expense Spreadsheets

Follow these steps to create a budget template for your business

Many companies have been established by budding entrepreneurs and then had to be closed down because they underestimated the cost of running such a venture.

If you have a game plan where every dollar in your business matters, then there will be fewer chances for failure. Use this template to create a detailed business budget that includes steps like these:

Set your budget’s total

A well-defined budget gives you a good sense of how much you can afford to spend. It enables you to set clear spending limits from the start.

If you’re going to take a loan, remember that you have to pay it back. The amount you have to pay back should only be the amount that you can afford.

Sort your initial expenses

The next step is to enter the value of each item in your spreadsheet. List all the things you plan to spend money on when starting your business, including any initial expenses you’ll need to buy before the business can operate.

Every item on your checklist should be considered essential, and each item on your checklist should have associated costs.

Non-essential items refer to costs that aren’t crucial for the business to run but will make it easier for the business to operate. Use your judgment as to what’s unnecessary and what’s not.

Come up with an estimation of your losses

We make estimates on these because it usually takes time for new businesses to create a customer base and you should keep an account of all the expenses incurred during these times in your budget.

Think about how much money you can live on for a month, and how long you can live without making any more.

Add padding to your budget

Most startups will have some expenses that are completely unpredictable, so they need to leave some buffer room in their budget for this.

Sticking to your budget is very, very rare because many tend to overspend without covering some important expenses. Padding your budget is important so that you aren’t scrambling to cover some last-minute or unexpected costs.

Try tightening your budget

The first step when making your draft is to calculate the estimated cost of both the project plans and the marketing. If you can do this, it means that your project is quite doable. For this step, you need to:

Make sure to review questionably necessaryApproach your goal budget in an iterative manner. start-up expenses and eliminate or reduce them if possible.

Check if all the items here are absolutely required by your business for the next six months.


TrainRocket.com helps you document every process and policy in your business so you can onboard, train, and scale faster.

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