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We all work hard in our offices. Whether we expect any recognition for it or not does not matter much. But when your employer recognizes your hard work with a monetary award, you’ll definitely feel pleasantly surprised. Your mental image of your boss’s awareness is your motivation to work harder. Because of this, an employee recognition letters can be a very effective tool the employers can use to inspire their employees and show their appreciation.

What is a Recognition Letter?

A recognition letter is a type of document that employers award to their employees who have done above and beyond expectations. The purpose of this letter is to let employee know that I appreciate the hard work he gave towards his goals at work. For example, you can give a letter of recognition to employees after they complete a project.

Awarding recognition letters is an essential part in the process of employee recognition. When you recognize what they do, it makes them feel better about themselves and motivates them to do their job even better.

Employee Recognition Letters

What should you develop before writing a recognition letter?

Before you write an employee recognition letter, brainstorm some topics that you’d like to address. Now, you may want to read letter of recognition examples to get an idea of what to write and how to format the letter. Here are some questions you may ask yourself:

  • What accomplishments do your employees have that leave a strong impression when you try to recall them?
  • What skills do your employees possess which they apply to their work?
  • How do you feel about working alongside this employee every day?


In addition, it would be very useful to review the performance records of your employees as it relates to how long they have been working for the company. Given all this, you’re now ready to craft your letter.

Recognition Letter Examples

Types of Employee Recognition Letters

The next thing to think about is which recognition letter to use. The type to choose would depend on the purpose of the letter, the message you’d like to convey, and more. Here are the most common types:

Informal letters
This letter will recognize the specific contributions of an employee. This reward will go a long way in helping your employees feel motivated and recognized. If you’re not a professional financial advisor, feel free to not use a formal tone or format. It’s better to give a bonus check than just the letter, because the letter makes the employee feel good and the bonus check will improve his or her finances.

Semi-formal letters
A semi-formal letter is composed of three sections, the top right corner, the body, and the bottom left corner. Like the first type, you can make it more meaningful by adding a simple gift.

Formal letters
Present this type of employee recognition letter to managers and other employees with high positions in the company. Even an employee’s boss would appreciate such a letter. The letter of appreciation can be used as a token of appreciation to those who have worked hard for the company and had achieved great results.

Thank you letters
Thank you letters are a good way to show appreciation. If you’re in a position of power, you may not know how your other employees feel about the position. For a powerful effect on your motivation, a simple letter is all you need.

Sample Of Recognition Letters

How do you integrate an employee recognition system into your organization?

All companies and organizations have a process for recognizing their employees. You can boost workplace morale with simple gestures like giving an employee recognition letter. There are many ways to make employees feel good about themselves, the company, and all of the goals you’re trying to achieve.

Receiving a letter of recognition is a positive experience. Having positive experiences is motivating. Pretty soon, you’ll realize that your employees are much more motivated to work hard when they know that you’re watching and when you appreciate their efforts.

Employee recognition promotes employee engagement. Engaged employees are more productive, which benefits your company. A great way to make a lasting impact is to give a letter of gratitude. The best part is, you don’t need to spend much money on an envelope and card.

If you can’t afford giving gifts to employees as part of the recognition process, you can always make a letter of recognition for them. Give recognition letters to your workers when you deem it appropriate. Employees appreciated these letters so much that they would display them in their office spaces.

A basic letter can be effective, but there are specific things you need to include in the letter so you get the results you want. Here are some tips:

  • Define the behavior you would like to encourage, and put it in simple terms that remove judgment.
  • It’s important to let your employees know that their work matters, which will in turn motivate them.
  • Make sure that the letter and bonus are awarded to the employee a short time after he has completed the task or exhibited the behavior.
  • Print the letter out, or handwrite it on a cardstock or email it to your employee.
  • If you’re sending out a generic letter, make sure to personalize it to fit the employee and the achievement rather than sending a template that’s the same for everyone.

Employee Recognition Letters (Free)

Other ways to recognize employees

If you want to show your employees how much you appreciate their hard work, you could do so by holding a luncheon or giving them some type of gift. Of course, a recognition letter from a business is often the cheapest way to go. For an employee to his manager, this letter would be ideal. Other ways to recognize your employees:

Give some shout-outs
Employees who feel good about themselves would be more likely to produce better results. But if you have a “shout-out” in the office, this would make an even bigger impact on how the employees feel about their efforts.

Take your employees out to lunch
If you’ve worked with a team of employees and you’ve successfully completed your project, it would be appropriate to give the team a free lunch. Lunch together can be a great way to talk about things other than work.

Provide your employees simple gift
If you’re thinking of being kind to your employees, then don’t worry about spending too much on simple gifts (like food). If you want to recognize your employees for a job well done, give them small gifts such as gift vouchers, movie tickets, and other simple presents that they can really use.

Throw a party or host a fun competition at work
Showing appreciation shouldn’t be limited to just one person. Be sure to recognize your team with a diverse set of incentives. All of the employees in your company should take some time off from all the stresses of work to have fun. If you don’t have the budget for a party, you can ask your employees to bring food. Competition is just another way to have fun, so let your staff compete against each other.


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