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When you say goodbye to your co-workers after you’re leaving your job, it’s important to formalize this goodbye. Communicating with multiple people at once is useful for working with groups. If you’d like to stay in touch, I’d love to connect with you. The manner in which you send out your farewell letter is important. The time when you send it out is also equally important.
A goodbye letter to colleagues should have a certain format. Your farewell uses a standard format to help ensure the email is received well and read by everyone you want to reach with the letter. A farewell email sample can be used to make sure your letter is well-written, easy-to-read, and well-received. When you’re working on your farewell speech, it will be easier for you to do if you’re able to keep yourself emotionally with how you feel about them.
Table of Contents
- 1 Goodbye Email to Colleagues
- 2 How long should you wait before you send a farewell email?
- 3 Who Should Get the Farewell Email from You?
- 4 Farewell Email Writing Considerations
- 5 Farewell Email to Colleagues
- 6 Parts of a Farewell Email
- 7 Farewell Email Samples
- 8 Disintegration of the Farewell Email to Coworkers
- 9 There are several significant differences between saying farewell to coworkers and bosses
- 10 The purpose of the email is to thank your colleagues for their hard work and wish them well in their future endeavors
- 11 Here is some free advice on how to write your farewell email templates
Goodbye Email to Colleagues
How long should you wait before you send a farewell email?
A farewell email is something you should send out on your official final day at work. An ideal time is about two to three days before you leave your current job. On that day, you should finish up work. By sending out an email about your departure, you can offer people a chance to come up and say their goodbyes before you leave.
Who Should Get the Farewell Email from You?
If you work in a huge building or corporation, it’s important not to send out a mass email about you leaving. You don’t want people who you’ve worked with to get an email telling them you are leaving. A separate, more professional and formal farewell letter for any of your supervisors or bosses might be a good idea. Those who should get a farewell email from you are:
- Close colleagues
- Coworkers who are your friends
- Anyone in a small office
- Someone you have worked with in the past even if they are no longer in the office.
- People you’ve worked on projects with or those you’ve worked on collaborative efforts with.
- The advice and support of those individuals who have been a mentor to you.
- Your coaches and mentors are people who have shaped your career thus far, either directly or indirectly.
Farewell Email Writing Considerations
If you look at a few examples of farewell emails, you must remember that they are only samples. It is far more meaningful if you use your own words to say your farewell. You want to make sure your coworkers remember you as a good person, but without being too intense or overly dramatic. It’s a way to say goodbye and ask them to keep in touch. It’s not about getting even or vengeful when you’re ready to leave your job. These feelings won’t get your life back on track. You want to maintain a level of professionalism at all times.
Farewell Email to Colleagues
Parts of a Farewell Email
Even though you are likely to get your message across if you just include text in the subject line. The farewell email containing the farewell message is written in a semi-formal way. At the upper portion of the sample, you’ll see the word “From,” where you can enter your name. You can include your full name or your first name followed by your last name.
Farewell Email Subject Lines
Just like when you send a formal letter, don’t forget to include your full name in the subject line. If you don’t care much about the subject title of the email, this well. Re: is a prefix that means “in regard to.” You can use it to make a subject line more vivid. The tone of the email is defined in the subject line. If you are joking, then the tone of the farewell email is also lighthearted. If you choose a funny subject line, make sure the rest of your email is funny as well.
At the moment, you can connect with people who share your values, interests, and style. If you’re trying to be formal, try something like “To all those who work for me” or “To everyone I know at the company.” If your audience doesn’t recognize you, you might try “if you’ve been to one of my classes” or “if you recognize my name.”
The Body of the Farewell Email to coworkers
Don’t forget that you are generally trying to maintain a level of professionalism even if you joke a bit and take a light tone. Since you’re writing a letter, it saves the trouble of having to talk to each person individually. It’s important to remember that any employees you’re close to might be deserving of face-to-face notification of your decision to leave. If you feel like you need to send out a mass email to your co-workers, make sure you notify your coworker or co-workers directly first so no one’s feelings get hurt.
The body of your email should be thorough and include the following:
- A bit about the position you held
- Your time on the job
- A brief reason as to why you are leaving.
- Fond memories you have of the workplace, if applicable.
- By when will you be leaving and when will your official last day on the job be.
- A cordial and friendly joke from time to time. Don’t hurt anyone’s feelings.
Farewell Email Samples
Disintegration of the Farewell Email to Coworkers
The body of the letter is the most important part as it contains your message. In order for it to be clear that you are leaving, you should write with brevity. The letter should be under a page in length. It’s important to show the reader you’re serious, but not come across like you’re rambling.
I am leaving the position at your company because I got another job offer that I decided to accept. Be polite and never be negative about your employer or any other employee. It can be helpful to create a plan for how you’d like to be handled during the final days of your life.
This is a place to describe something that you’re thankful for. Thank any mentors who have had a significant impact on your life, and include the names of anyone you’d like to thank specifically. If you are moving to a different role, let the colleagues who will be impacted know about it. List a few colleagues who had the most impact on you (by giving you opportunities, skills, or helping to keep you grounded), and write them each a personalized message of thanks.
You need to describe your goals and let people know how they can stay in touch with you. Be sure to give people an email address to contact you.
The final paragraph
Thanks everyone for being so awesome. You are helping to create something very special here. Thank you for being such great teammates.
There are several significant differences between saying farewell to coworkers and bosses
Saying farewell to your coworkers is one thing. You can joke around, be lighthearted, and make it a fun experience. When greeting the bosses, CEOs, or those in authority at the workplace, it’s a different thing. Make sure you consider who you are addressing before writing a farewell to anyone. Much like a farewell to colleagues and friends, saying farewell to those in authority also has the following:
- You need to consider how you interacted with your boss before writing this type of farewell communication. This is the type of communication where it’s appropriate to joke around.
- You want to be cordial and thankful for their leadership and assistance.
- You should keep your writing simple.
- Be sure to establish a relationship with those you write to so they consider your opinion.
The purpose of the email is to thank your colleagues for their hard work and wish them well in their future endeavors
Don’t say too little: A farewell email should not be taken lightly because it communicates what you think about the relationship. If your letter is filled with wishy-washy statements or uncertain claims, these energies will remain with you. Your coworkers will think much of you if you take the time to say goodbye before moving onto better things in your career. A well-written, planned, and thoughtful letter or farewell email.
Don’t say too much: It seems like people are more likely to make negative comments in their farewell emails because the farewell email has the structure of a formal farewell. It’s not a place to insult people. It’s not an excuse to be rude, just for the sake of being rude.
Be kind: Consider the emotion of the farewell. Just because you are leaving the office it doesn’t give you permission to hurt someone’s feelings by writing a joke about them. No matter how funny you think a joke is, make sure it’s humorous to everyone who reads it.
Let bygones be bygones: If you are parting ways with someone on bad terms, this is not the appropriate place to air grievances.
Remember the impression you are making: You will likely encounter your colleagues again in the future, so it’s important to make a positive impression on them. Think about how much people look at and read printed words.
Timeliness is everything: The earlier you send the farewell email, the more time your coworkers have to prepare themselves. As you approach your last day at work, consider giving everyone a heads-up that you’re leaving. If you send out the farewell email letter too far in advance, your colleagues might forget about it by the time you leave.
Sharing some wise advice is a charitable action: If you’ve learned a few things over the years that have made your job easier, pass them on to others. If someone gave you a profound piece of advice, share it with your coworkers as a means of paying it forward.
Here is some free advice on how to write your farewell email templates
As you transition from one career stage to the next, it’s important to let others know about your plans. Of course, there is a right way and a wrong way to share a farewell letter with your colleagues. When writing a letter, it’s essential to consider all of the factors of what should be included and how it should be written. Remember that you’ll have different types of correspondence with colleagues/authorities in the workplace. A professional tone is not the same as being stiff.
Remember, the people you’re saying farewell to will also use this letter as a reference for what kind of person you are. Later, you may encounter other people in different industries who don’t understand your work. That’s why it’s important to always be kind with your word choices. Using an email farewell is a good way to find out that business acquaintances have your information in case you want to communicate in the future.