A disaster may happen at any time. It is essential to have a backup plan in order to minimize the damage when one occurs. If you run a business, you should know everything there is to know about disaster recovery plans and making a disaster recovery plan template.

A disaster recovery plan is a set process or documented set of procedures that are created in order to retrieve the IT infrastructure of a business in the event of a disaster. A disaster recovery plan is a two-page document with specific steps and procedures set by the company or organization which should be followed when any kind of disaster happens. A good disaster-recovery plan should state what actions should be taken before, during and after a disaster occurs.

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Natural disasters can be classified as either environmental (a.k.a. natural) or man-made. Natural disasters happen at any time and without warning. Man-made disasters are caused by either intentional actions (such as terrorism) or unintentional actions (such as an accident caused by a person).

These days many companies and organizations are increasingly dependent on digital files and information technology in the workplace. Furthermore, it is vital to make clear plans on how to protect/recover an information which might be lost when a disaster occurs. In reality, even with lots of security measures and planning, disasters will still happen. Therefore, it’s important for the owners of organizations to make a disaster recovery plan so that the effects of disasters can be minimized. The company will not have to bear a significant loss and can continue operations as soon as possible.

This article is about the benefits of disaster recovery plans and how to make a disaster recovery plan template. If you’ve learned how to make your own disaster recovery plan, you may feel more secure in the event of a disaster.

The Importance of Having a Disaster Recovery Plan

As you’ve seen in the previous section, you need to know how to make a sample disaster recovery plan. Aside from recovering from the effects of a disaster quicker, there are other benefits to having a disaster recovery plan. These benefits all focus on making your company or organization more efficient.

Better Management of Your Inventory and Your Assets

If you try to find a disaster recovery plan example online, you would see that you have to document all your assets and your inventory thoroughly. This includes all necessary supplies and equipment, along with where everything is placed or where everything is stored. Since you know that you have extra supplies on hand, you will be able to acquire what is lacking.

Superior Management of Your Network

Since thorough documentation is an important part of making a back-up plan, the more documentation you do, the better you will know your network. You’ll learn the day to day operations of a network and be responsible for understanding and resolving issues when they arise. You’ll need to learn everything about your network to be able to manage it efficiently, whether you’re dealing with hardware or software.

To Ensure Redundancy of Tasks

A big aspect of the procedures in the disaster recovery plan template is that you have to ensure that at least two people can do or handle a specific task. Doing this would ensure that you will be covered for any types of disasters.

You’ll be able to Test Out Your Plan

You can develop procedures for handling IT disasters before they arise, so you will know if your plan is good. You can create a schedule for when you will take action, and by the end evaluate how well it worked and which areas you can improve on further.

Identify Where Savings Can Be Done

Documenting can be used to help you identify areas where savings can be made, especially when it comes to upgrading hardware. For example, you may discover that you can run multiple virtual servers on a single physical server rather than multiple physical servers.

Disaster Recovery Plan Examples

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Disaster recovery plans come in several different types

Knowing the benefits of having a disaster recovery plan is nice but it’s also essential to look into the different types of plans so that you can determine which one will suit your needs.

◉ No disaster recovery plan in place or back-up procedures available. Organizations often back up any data they have on their computers and store them on other devices or servers to make sure they can still access their information even if something happens to the main system. Even if the computer is lost, they would still be able to read the data on new or fixed computers.

◉ A Quixotic Disaster Recovery Plan with No Concrete Resources. You have a business continuity plan in place but you do not have the financial resources to deal with a major disaster. It’s great that you’ve taken the first step, which is planning. If you don’t have resources, it would be difficult to recover from the effects of a disaster.

◉ A Disaster Recovery Plan with a backup of everything. The data center would have a disaster recovery area so if there’s an issue, you can quickly resolve it. This would serve as a temporary solution to problems. If your planned procedures are good, you’re more likely to solve them permanently.

◉ A Disaster Recovery Plan with a “Split Site” will ensure the continuity of your business operations. If you have a lot of office space, you can create a split site where the IT department will be able to operate in two different places. If there is a disaster in one of the locations, you won’t skip a beat as you will be able to continue with operations from the alternate site. If you are regularly backing up your data, it’s possible to quickly recover when disaster strikes.

◉ Disaster recovery plans are essential for every business to survive an emergency, natural or otherwise. A hot site is a place where all data and IT systems are duplicated. Larger organizations that have suffered a disaster may use these types of sites so they can recover quickly and resume operations.

These are the main types of disaster recovery plans I use according to my resources. Now let’s talk about some tips in actually creating your own business-plan.

Sample plans for what to do during a disaster

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How to Make a Personal Disaster Recovery Plan

As you can see , there are many benefits of creating a disaster recovery plan. It’s important to start preparing for this important part of your organization’s health. Here are some tips to help you out in making your own disaster recovery plan:

Start with the Basics

Your plan should basically be a very thorough document which would have all the details of what needs to be done in case of an emergency. While planning, have a back-up plan so that when disaster occurs, you don’t collapse because you don’t have any sort of back-up plan.

Learn About Potential Threats and Consequences

A key element to creating a good business plan would be to learn about the different threats that your business might come across with in the future and how those threats would affect your business either on a daily basis or looking at it long term. Think about smaller problems that you have to deal with, as well as the larger ones that will give you a hard time. With the current economic environment, think long and hard and get input from key people and you don’t miss out on anything.

Make Plans on How You Can Prevent, Identify and Solve the Problems

A contingency plan can help you avoid problems. To be effective it must contain not only procedures on how to resolve issues but preventive measures as well. It should also contain a plan so you can be able to identify problems and know which strategies and procedures to use. Preventive measures make sure undesirable events don’t happen in the first place. Identifying problems early will allow you to solve them at the soonest possible time, and knowing how to fix identified problems would keep issues from worsening.

Talk About Issues Regarding Loss of Data

Because businesses are becoming increasingly reliant on technology, it would be important to account for the loss of data in dealing with them. You can either back up your data by producing hard copies, placing them in multiple servers, or both.

Be Sure to Test Your Plans

An inefficient plan is a plan that has not been tested and accepted by the appropriate authorities. So much planning means that your plans should always be ready to go when you need them. To get a sense of how effective your plan is, it would be important to test out the plans.

These are some basic strategies to follow when you are writing your plan. We will now go through how you can structure a disaster recovery plan and the components that are required to make it effective.

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Components of a Disaster Recovery Plan

To make a good plan, you’d have to structure it properly and include components like background details, time line, resources list, etc. These details are essential for you to know so that your plan encompasses all the relevant information to guide your organization in the event of a disaster.

◉ When creating a plan, it’s important to include a list of all the steps you’ll need to take along with a list of all the people you’ll need to contact.

◉ The introduction of your thesis statement must include the entire scope written in your thesis statement, as well as the purpose of your plan. It should also reference documentation, plans, and other sources of information.

◉ After the introduction, the outline of the duties, responsibilities, and roles that will be fulfilled should follow. Contact details of the disaster recovery team members should be listed. The budget should also specify any limitations on spending for new equipment, as well as limitations on authority.

◉ The next phase is to assess the situation and damage if any, to be able to determine how severe it is. The person who is taking care of the incident should be able to report it to a person from management.

◉ After that, the all the processes involved in the activation of the plan should be listed down and launched by the disaster recovery team. In this part, you should establish what information will be collected and who has the final say in this case. Specify venues, procedures and resources in this section of the plan.

◉ Documentation should also include the date of each completed section. Place this part at the very first page of the document.

Effective Disaster Recovery Plan

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