A driver’s log is used to monitor and document all daily trips and activities. These are the types of drivers who use this document: bus drivers, train drivers, company drivers, and taxi drivers. They need to record everything they do to ensure that their techniques are effective. A driver’s log will also be used to calculate his or her salary based on mileage, like a work log sheet.

The average driver’s log will contain the following

A driver’s daily log typically contains four major sections, with 24 boxes in each section to represent the number of hours in a day. The four sections of the text represent the shifts of the drivers, which are:

◉ on-duty (not on the road)
◉ driving
◉ sleeper
◉ off-duty

To complete the driver log sheet, draw a line across the hours in the proper section which represents your shift for that day. A driver log book includes sections for the driver’s name, employee number, tractor numbers, shipping numbers, and hours worked from the past week.

Driver Record Sheets

To complete the drivers daily log correctly, follow these steps

To operate a motor vehicle safely, one must have sufficient rest. Driving while extremely tired is extremely dangerous. Federal law mandates that sleepy drivers must stay off the road. The Federal Motor Carrier Safety Administration requires that drivers document their daily activity on a drivers daily log.

Failure to maintain an accurate logbook can result in severe consequences, such as the driver’s license getting suspended or other penalties. If you want to use the log correctly, follow these steps:

Before you start driving

Layouts of a log book template may vary, but they must all include the required information. Before you start driving, you should fill out the form with basic information about your motor carrier and truck.

While you’re driving

As previously stated, logs have grids that span 24 hours. This allows users to document their activities appropriately. Use the log’s grid to record these activities from the beginning of your shift to its end.

Let’s say you start your shift at 9 a.m. At the off-duty section, draw a line from 12:00 midnight to 9 a.m. Time your pre-trip inspection to begin at least half an hour before your departure. You should plan to allot this time because it’s considered on-duty time.

Indicate this time by drawing the line from 12:00 midnight to 8:30 a.m. Then make another line, starting from the line you just drew, all the way to 9:00 in the morning. The 30-minute mark indicates the inspection time before you start driving. Then draw another line by the “driving” section to indicate the number of hours needed to drive to your first stop.

When you stop driving (for a break)

You can save more space on your log sheet by creating another line from the “driving” section to the “off-duty” section after you take a break. Indicate how long you took for your break. It is important to record all the activities you do in order to remember what you have done. To ensure this, put everything you do in writing.

Filling in all of the details

In the remarks section, you may choose to list the activities you have done and where you were at each time your activity changed. Please specify the town or city and state you’re in. To ensure the accuracy of your statement, indicate a nearby landmark.


After your shift, create a log of how much time you spent on each task. Calculate the total amount of time and make sure that it is all one whole day. Then write down the total mileage for the whole shift.

The Best Drivers Log Book Templates

Before driving a vehicle, the driver must fill out a daily log.

It is crucial that you fill out a drivers daily log properly. Other types of drivers from other companies are usually similar to your own. If the company and driver are stopped by the police now, they could be fined.

Filling out the drivers daily log is a very important safety measure. Do not neglect to fill in the necessary information on the form. While log books are not checked daily, any lapses your department or section may make will be noted at the time of a DOT inspection. The following tips will help you fill out the driver log sheet:

◉ Properly identify the corporate address of your company.
◉ Find out the home terminal address of your local dispatcher.
◉ Indicate how many hours you worked during your last shift.
◉ End your shift by noting the odometer reading and the total distance you have driven.
◉ If any accidents or breakdowns occur, record the information immediately. In addition, you will need to include the state and the city in which these incidents occurred. In the document, write “accident” or “breakdown” to refer to the event.
◉ Use complete names when referring to any cities, but you may use abbreviations for the states.
◉ When you are assigned to drive several vehicles in a day, you should list them on the log.
◉ Sign your name legibly.

Truck Driver Log Book

The following mistakes will prevent an employer from filling out a driver’s daily log

Always fill out the driver log sheet accurately and completely. This is important for a variety of reasons, including the calculation of your salary. Avoid these mistakes when recording information on the log:

◉ Do not write an incorrect or incomplete address. When writing down a corporate or home address, check that you have the correct one. If you are unsure of the complete address, ask your supervisor.
◉ Failure to indicate all required shipping documents. You must indicate all documentation related to the transportation process. Here are some examples of document-related information you should include: the load’s Manifest Number, the bill of lading, the commodity, and the shipper.
◉ You do not write the city where you came from and where you went on the log. You write this information in the remarks section of the log.

Your log will be returned to you with corrections and suggestions for improvement. If your logbook entries don’t add up, you may have to explain this to your superior.

How long should drivers’ daily log books be kept?

As time goes by and records build up, you might start wondering how long to keep driver’s daily logbooks. According to the DOT, the amount of time required to keep records depends on the type of document.

A driver log sheet is a form of “Driver Maintenance and Performance Reports.” This category includes documents which document the condition and maintenance of drivers’ vehicles and performance of the drivers after each shift. Companies should file and store copies of drivers’ accident reports for at least three months from the date the driver prepared the report. Keep the documents for longer if you have office space to store the files, but one year should suffice.