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Time tracking spreadsheet can be utilized in different situations and in different industries. These are different types of time logging spreadsheets and time log templates. The good news is that you don’t need to be a professional writer to create a perfectly usable template for your blog.

What is a time tracking spreadsheet?

Time is the most valuable thing we have, and we can never get more of it. There are 24 hours in a day, but we each have a limited amount of time to accomplish what we need to do. You should also learn how to keep track of time instead of merely wishing for more time.

If you’re a project manager in a small company, you can use a time logging spreadsheet to keep track of how your employees spend their time. Checking your emails twice a day is one of the most effective ways to learn how to manage your time. After a couple of days or weeks, you’ll see the importance of a time log template.

Excels Time Tracking Samples

There are a number of methods you can use to track time

Apart from using an Excel time tracking spreadsheet for tracking time, there are other methods you can use.

Paper method
The easiest method to use is to use a stopwatch, a pen, and a piece of paper. Use this method when you need to keep track of what you get done every day. Start the timer when you start, stop it after you finish, and record the time.

Honor system
This method involves time estimates and is commonly used by employees. Here, you can enter an estimate of how long you spent on a specific task or project.

The company or your manager will track your time and estimate how much you should be paid. Only trust your employees if you know they will give you an honest answer.

Time tracking spreadsheet
Finally, this method involves you entering the billable hours into a spreadsheet or calendar. You have to manually input the recorded times on the spreadsheet either on your computer or on a printed sheet.

Time Log Samples

There are many different types of time tracking spreadsheets

There are many different ways that you can use a time tracking spreadsheet. You can also use this document to provide guidance to contractors, part-time or temporary employees. A billable hours template can keep track of how much time your employees worked including overtime and breaks. Here are a few types of time tracking methods:

This Excel time tracking sheet is a good way to keep track of tasks or working hours per week. Provide relevant information such as your name, contact number, and the name of the project manager. If the company has an official website, you can mention it.

When filling out time sheets, make sure to leave room for the dates, start times, end times, and breaks. Then create a column for the total number of hours worked and a row for the number of hours worked including overtime.

Weekly (with unpaid leaves)
You should also update this spreadsheet weekly. For this one, include a column or row for any unpaid leaves the employee takes within the week. When you’re calculating your hourly rate, you can also include time spent on vacation leaves, holidays, overtime, and regular hours. A more specific document may contain information on how much you’re paying an employee.

Bi-weekly (calculated)
You can use this sheet to keep track of your employees’ working hours. This way, you can make sure they’re keeping track of their time. Download an Excel template that does it for you automatically, so that you don’t have to do the math yourself.

Bi-weekly (overtime)
If you allow your employees to work overtime, you can use this type of time tracking spreadsheet. The calculated one doesn’t contain an extra field for overtime hours. It’s easier to download a template that already has the formulas integrated into it.

Monthly (basic)
Use this template if you want to keep track of how many hours per month your employees work. To improve the readability of this page, include all the information that you need on this template and don’t forget to input the correct formulas. Only use this type if you don’t want your employees to take regular breaks. You can use this regardless of how many days your employees work each month.

Billable Hours Templates

Time tracking spreadsheets are the most effective way to see exactly where your time goes

When we use a template, we usually use Microsoft Excel. That’s not surprising, though—it’s a very convenient application for spreadsheets. This is a fairly straightforward software that has the ability to accomplish multiple tasks. You can also make a Microsoft Excel time tracking spreadsheet from scratch or based on a pre-made template.

Even though manually inputting data into Excel can be more convenient, it’s more convenient and easier to log the time directly into Excel. If you manually write it down, you’ll need to keep track of your time and make sure it’s accurate.

  • The calculations required to determine employee salaries are often very difficult.
  • When making your projections, you might end up with imprecise estimates.
  • It’s easier to make errors while manually entering numbers in a spreadsheet because your eyes will be distracted and while your hands will be typing out the numbers.
  • You can’t work with multiple spreadsheets when they come in printed form.
  • To have a clear overview, you have to file all of the past spreadsheets in a separate folder after every cut-off or every month.


To ensure that you don’t duplicate efforts, you may want to use Excel time tracking spreadsheets on your computer. There are plenty of time tracking spreadsheet files that you can use in Microsoft Excel if you want to use it. If you use this time tracking software, you’ll be able to:

  • Downloads will already have a template for a list of formulas you’ll need to use. You input the values and the software performs the calculations for you automatically.
  • You can choose between the non-billable and billable time-tracking feature to easily estimate your project’s costs.
  • Some of these templates also come with detailed and comprehensive reports for you to check on your employees’ progress.

Best Time Tracking Spreadsheets

How to use a time tracking template?

It’s best for freelancers, contractors, sub-contractors, lawyers and other types of professionals who need to keep track of time for their tasks, projects or for other purposes. Similar to other professional businesses, if you are an employer or any professional, you must learn how to use a time log template or a billable hours template. Here are some tips for you:

  • Keep track of projects or tasks by using a template which is customized for your use. Make sure that you include all of the important details about each project or task. Then remember to use a spreadsheet from start to finish.
  • When keeping track of hours worked by your employees, make sure the spreadsheet includes all the names of your employees. Then input the working hours at the beginning and ending of each day.
  • Use a spreadsheet to keep track of the billed hours of employees, but make sure to use a different spreadsheet for recording the time they’ve worked. You may also want to include the total cost per employee or the hourly wage. However, you need to create an invoice for each employee.
  • If you download a template from the website, you will be able to customize it for your purposes. Depending on the situation you have to deal with, you can include more columns or rows. A very important factor is that you should be aware of is the importance of keeping track of your employees’ working hours.

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